How do I access or start the SAQ 5.0 questionnaire?

If you have completed an SAQ 5.0 questionnaire, you can view and update it, at any time. If you have been asked to complete a SAQ 5.0 questionnaire by a customer, you should use the invitation code that was included in the email about the customer request. Alternatively, you can complete an SAQ 5.0 questionnaire and obtain an SAQ Rating, without waiting to be invited, at any time.

Background

When SAQ 5.0 was launched, existing completed SAQs (like SAQ 4.0) were transitioned. Their scores were kept but marked with a 'U' for 'Unclassified'. To get an official SAQ 5.0 rating, you must 'Update' the questionnaire, review previous answers, and respond to the new/changed questions.

Steps

To view an questionnaire that you have already completed:

1. Sign in to your SUPPLIERASSURANCE account.
2. Find the completed questionnaire on your dashboard (use filters and search if needed).
3. If you want to update a previously completed questionnaire, select the 'Update' icon on the right side of the questionnaire tile.
4. Progress through the questionnaire and edit the answers that you want to change.
5. Once you have made all the updates needed, make sure you submit your SAQ 5.0 questionnaire response for validation in order to receive an updated SAQ Rating.

To start a new questionnaire using an invitation code:

1. Sign in to your SUPPLIERASSURANCE account.
2. Select 'Enter invitation code' on the top right side of your Dashboard.
3. Choose the option to 'Enter invitation code'.
4. Enter the invitation code that is in the email request from your customer.
5. Select 'Share' to complete the action.
6. Complete the questionnaire and submit for validation.

How do I ensure that SAQ 5.0 answers and evidence remains consistent across all SAQ 5.0 questionnaires on my organisation account?

You can complete an SAQ 5.0 questionnaire on your headquarter location on your organisation account and once it has been completed and validated, you can use the response as a template for all other questionnaires on your account. You do this by locking specific answers which are then automatically applied to all other SAQs on your organisation account.

Background

This SAQ 5.0 HQ template feature helps ensure that standard company policies or evidence are used consistently across different sites or divisions completing their own SAQs on the same platform organisation account. You can either 'lock' an answer in the HQ template which makes it read-only in other SAQs, or you can create a template answer to a question and allow it to be edited. Both options promote consistency and uniformity in your sustainability performance reporting. Only the completed SAQ 5.0 questionnaire, which is on your Headquarters location, can be used as a template questionnaire response.

Steps

To make use of the HQ template functionality and lock in answers to be used across other SAQ 5.0 questionnaires on your organisation account, you must have the Assessor user permission:

1. Sign in to your SUPPLIERASSURANCE account.
2. Find the completed SAQ 5.0 questionnaire for your headquarters location on your dashboard (the location address will be abbreviated with HQ - use filters and search if needed).
3. Click on the HQ questionnaire tile to go to the questionnaire details.
4. Select the 'Answers' tab.
5. Select the relevant section of the questionnaire answers to view individual questions and answers.
6. For each answer you want to set as a template response, select 'Lock HQ template answer'.
7. Confirm your choice to lock when prompted. (You also have options to set answers as suggestions but editable by other users on your organisation account).
8. Repeat the step for all answers that you want to set as your template response.

I received an invitation code from my customer. What is it for and how do I use it?

An invitation code allows you to either start a new questionnaire requested by your customer or share an existing completed questionnaire with them instantly. You should always check if you already have an existing questionnaire on your account to meet the request of your customer.

Background

Invitation codes streamline the sharing process. They directly link your questionnaire response (new or existing) to your customer's request, granting them access immediately.

Steps

Find and share an existing questionnaire using an invitation code:

1. Sign in to your SUPPLIERASSURANCE account.
2. Find the existing questionnaire on your Dashboard (use filters and search if needed).
3. Select the 'Share' icon on the questionnaire tile.
4. Choose the option to 'Enter invitation code'.
5. Enter the invitation code that is in the email request from your customer.
6. Select 'Share' to complete the action.
7. If the questionnaire is not yet complete, you must answer the remaining questions and submit for validation.

To start a new questionnaire using an invitation code:

1. Sign in to your SUPPLIERASSURANCE account.
2. Select 'Enter invitation code' on the top right side of your Dashboard.
3. Choose the option to 'Enter invitation code'.
4. Enter the invitation code that is in the email request from your customer.
5. Select 'Share' to complete the action.
6. Complete the questionnaire and submit for validation.

Can I change the DUNS number for my SAQ 5.0?

You cannot change the DUNS number within an SAQ 5.0 questionnaire once it has already been completed. This is because it may have already been shared with one or more customers. You can only change a DUNS number during the first revision of your questionnaire response. The DUNS number must be a valid DUNS number and not already in use on your account or on the platform. If you need to complete a questionnaire for a different DUNS number, you should start a new questionnaire.

Background

A valid DUNS number is needed for you complete the SAQ 5.0. The DUNS number helps your customers to correctly identify your business.

Steps

If you are completing the SAQ 5.0 questionnaire for the first time:

1. Sign in to your SUPPLIERASSURANCE account.
2. Find the SAQ 5.0 questionnaire that you are in the process of completing (for the first time) on your dashboard (use filters and search if needed).
3. select the 'Respond' icon on the right side of the questionnaire tile.
4. Move through the questionnaire to the Profile section to question 0a.
5. Enter the new DUNS number at question 0a.
6. If you see an error, when you enter the DUNS number, it means that either the DUNS number is already in use on another SAQ 5.0 questionnaire on your account or in use on another organisation account on the SUPPLIERASSURANCE platform.
7. If the DUNS error includes a link, select the link to be directed into the existing questionnaire on your account. Otherwise, use our chat service for support with the DUNS number.
8. Once you have entered a valid DUNS number at question 0a, progress through the questionnaire using 'Next question'.
9. Submit your SAQ 5.0 questionnaire response for validation.

If you need to complete an SAQ 5.0 questionnaire for a new DUNS number:

1. Sign in to your SUPPLIERASSURANCE account.
2. If you have received a request from a customer with an invitation code, choose the 'Enter invitation code' option from the top right of your Dashboard.
3. Choose the option to 'Enter invitation code'.
4. Enter the invitation code that is in the email request from your customer.
5. Select 'Share' to complete the action.
6. Complete the questionnaire and submit for validation.
7. If you do not have a request from a customer, choose 'Start a new SAQ 5.0' from the other options menu on the top right of your Dashboard.
9. Progress through the questionnaire and enter the new DUNS number at question 0a.
10. You may be asked to make payment before you can submit the SAQ 5.0 response for validation and receive an SAQ Rating for this new DUNS number.

How can I download a PDF report of a completed questionnaire?

Once a questionnaire is completed and validated, you can download a PDF report from the questionnaire overview page.

Background

The PDF report provides the questionnaire results, associated rating and corrective actions and a record of the answers submitted with a questionnaire. The PDF report is available to download after the questionnaire has been validated.

Steps

1. Sign in to your SUPPLIERASSURANCE account.
2. On your 'Dashboard' find the completed questionnaire that you want to view and access the report for (use filters and search if needed).
3. Select the questionnaire tile to go to the questionnaire overview page.
4. On the 'Overview' tab, select the download report option from the options menu on the right side.

My company address is wrong in the questionnaire. How can I correct it?

You can change the location address within an SAQ 5.0 as long as it is a valid address. Make sure you update any other information associated with the address such as location based evidence and certificates.

Background

The SAQ 5.0 questionnaire is designed to be completed for an individual location address and therefore it is important that the address remains correct and valid. When your SAQ 5.0 questionnaire is validated, evidence is checked to ensure it covers the location address that you specify.

Steps

Sign in to your SUPPLIERASSURANCE account.
Find the existing completed SAQ on your dashboard (use filters and search if needed).
Select the 'Update SAQ 5.0' option on the questionnaire tile.
Move through the questionnaire to the Profile section or question 0a.
Start typing the new location address and choose the correct option from the address options provided.
Update all other information in the SAQ 5.0 so that it all relates to this new location address.
Make sure you review any certificates that you might have previously uploaded as these will be for a specific location address and must match the location address within the SAQ 5.0.
Complete the questionnaire and submit it for validation.

Can I update my questionnaire after it has been completed?

Yes, you should regularly review your questionnaire and update it to reflect changes, improvements, or to address customer minimum requirements.

Background

You can update your questionnaire at any time, except when it is in the validation process. You might want to update your questionnaire to improve your rating, to upload new evidence, or to reflect any changes within your organisation and operation.

Steps

1. Sign in to your SUPPLIERASSURANCE account.
2. Find the questionnaire that you want to update on your Dashboard (use filters and search if needed).
3. Select the 'Update' icon on the right of the questionnaire tile on your Dashboard.
5. Navigate through the questions and change those that you want to.
6. Upload new or revised evidence that directly addresses any changes made.
7. Progress through the questionnaire.
8. submit your SAQ 5.0 questionnaire response for validation in order to receive an updated SAQ 5.0 Rating.

What is SAQ 5.0?

The SAQ 5.0 is a Sustainability Assessment Questionnaire, created by Drive Sustainability - a Group of Automotive OEMs, and available exclusively on the SUPPLIERASSURANCE platform.

Background

The SAQ was created to remove duplication and improve efficiency for suppliers when responding to standard questions relating to sustainability activities.

Steps

The SAQ is designed to indicate and verify supplier compliance on CSR/Sustainability topics through the assessment and verification of policies, processes, functions, tools and internal controls- that help an organisation to control its operations, reach objectives and ensure continuous improvement.

My colleague received a request to complete a questionnaire, but we already completed one for the same scope. Do we need to do it again?

No, if the new request covers the same scope (e.g., same location or product) as your existing completed questionnaire, you do not need to complete it again. You can simply share the existing one.

Background

The platform is designed to avoid redundant work. If you have a completed questionnaire that meets the requirements of a new customer request (for the same scope), you can share those existing results instead of starting over. This saves time and ensures consistency.

Steps

If your colleague received an invitation code with a request to complete a questionnaire:

1. Sign in to your SUPPLIERASSURANCE account.
2. Find the existing questionnaire on your Dashboard (use filters and search if needed).
3. Select the 'Share' icon on the questionnaire tile.
4. Choose the option to 'Enter invitation code'.
5. Enter the invitation code that your colleague received in the email request from your customer.
6. Select 'Share' to complete the action.

If your colleague did NOT receive an invitation code (or if you want to share proactively):

1. Sign in to your SUPPLIERASSURANCE account.
2. Find the existing completed questionnaire (use filters and search if needed).
3. Select the 'Share' icon on the questionnaire tile.
4. Choose the option to 'Search for a buyer.
5. Search for or find the customer who made the request or who you want to share your questionnaire with.
6. Select 'Request' share. (The customer will be alerted to accept your request).

How do I start a new questionnaire using an invitation code?

On your dashboard, select 'Enter invitation code' and input the code provided by your customer.

Background

If your customer has sent you an invitation code for a specific questionnaire, you can use it to start filling out the required questionnaire. This code links your response directly to your customer's request.

Steps

Sign in to your SUPPLIERASSURANCE account.

On your Dashboard, select 'Enter invitation code' on the right side.

Enter the invitation code you received from your customer.

Select 'Continue' to open the questionnaire.

Complete the questionnaire.

If I completed an older SAQ version, do I have to start a new SAQ 5.0 questionnaire?

No, if you completed a previous SAQ (like SAQ 4.0), your relevant answers are saved and you can update this against version SAQ 5.0. You only need to review existing answers and respond to new or changed questions.

Background

The transition to SAQ 5.0 was designed to preserve your previous work. When you choose to 'Update' an existing questionnaire, the system pre-fills answers from your last questionnaire submission, where applicable. You'll encounter a mix of your old answers to review and new questions reflecting updated requirements (e.g. environmental and human rights focus).

Steps

1. Sign in to your SUPPLIERASSURANCE account.
2. Find the completed questionnaire on your dashboard (use filters and search if needed).
3. If you want to update a previously completed questionnaire, select the 'Update' icon on the right side of the questionnaire tile.
4. Progress through the questionnaire, edit the answers that you want to change and respond to new or modified questions offered in the SAQ 5.0 version of the questionnaire.
5. Once you have made all the updates needed, make sure you submit your SAQ 5.0 questionnaire response for validation in order to receive an updated SAQ 5.0 Rating.

Why are some questions in my SAQ 5.0 showing as locked or read-only?

Some questions and answers might show as locked as you progress through the SAQ 5.0 questionnaire because another user, with the Assessor user permission, on your organisation's account has chosen to provide template answers and evidence for one or more questions.

Background

The platform allows users, with the 'Assessor' user permission, to set template answers for the SAQ 5.0 questionnaire response. This ensures consistency for company-wide policies or certifications within the SAQ 5.0. Answers are locked within a template SAQ 5.0 questionnaire response which can be completed on the headquarter location on your organisation account. When you or another user on your account completes an SAQ 5.0 for any other location, these locked answers appear as read-only as they automatically use the approved template response. The Assessor user might also suggest answers which you can use or edit. If you believe a locked answer is incorrect for your specific location scope, you should contact either the user with Assessor or User Manager permission.

Steps

1. Sign in to your SUPPLIERASSURANCE account.
2. Find the questionnaire that you want to respond to on your Dashboard (use filters and search if needed).
3. Select the 'Update' icon on the right of the questionnaire tile on your Dashboard.
5. Navigate through the questionnaire. When you encounter a locked (read-only) question, it means that it is using the standard template answer set by one of your colleagues. You do not need to provide an answer or evidence for these locked questions.
6. Progress through the questionnaire, answering all remaining questions that are editable, especially those specific to your location or scope.
7. Upload evidence only for the editable questions where required.
8. submit your SAQ 5.0 questionnaire response for validation in order to receive an SAQ 5.0 Rating.

How do I edit an SAQ answer that has been locked as a template answer?

If an SAQ 5.0 answer is showing as locked, only users with the 'Assessor' user permission can unlock it.

Background

The platform allows users with the Assessor user permission, to lock or offer suggested answers across all SAQ 5.0 questionnaires on one organisation account. This helps to maintain consistency for company-wide policies or certifications within the SAQ 5.0. A user with the Assessor user permission can lock the answer in a template SAQ 5.0 response on the headquarter location. When you, or another user, complete any other SAQ 5.0 questionnaire, these locked answers appear as read-only as they automatically use the approved template response. Some answers may not be locked but rather suggested which means that you can choose to use them or edit them. If you believe a locked answer is incorrect for your specific location scope, you should contact either the user with Assessor or User Manager permission.

Steps

To unlock a template answer (if you have the Assessor user permission):

1. Sign in to your SUPPLIERASSURANCE account.
2. Find the completed SAQ 5.0 questionnaire for your headquarters location on your dashboard (the location address will be abbreviated with HQ - use filters and search if needed).
3. Click on the HQ questionnaire tile to go to the questionnaire details.
4. Select the 'Answers' tab.
5. Select the relevant section of the questionnaire answers to view individual questions and their locked template answers.
6. For each answer you want to unset as a template response, select 'Unlock HQ template answer'.
7. Confirm your choice to unlock when prompted. (You also have options to set answers as suggestions but editable by other users on your organisation account).
8. Repeat the step for all answers that you want to unset as a template response.

Is completing the SAQ 5.0 mandatory?

If you have been asked to complete the SAQ 5.0 questionnaire by a customer, it is highly likely that completing or sharing the SAQ 5.0 is a requirement for your business relationship with that specific customer.

Background

Many customers use SAQ 5.0 as part of their supplier selection, compliance management or sustainability programmes. Fulfilling their request demonstrates your commitment. Check the communication you received directly from your customer or the invitation details for specific requirements.

Steps

To start a new questionnaire using an invitation code:

1. Sign in to your SUPPLIERASSURANCE account.
2. Select 'Enter invitation code' on the top right side of your Dashboard.
3. Choose the option to 'Enter invitation code'.
4. Enter the invitation code that is in the email request from your customer.
5. Select 'Share' to complete the action.
6. submit your SAQ 5.0 questionnaire response for validation in order to receive an SAQ 5.0 Rating.

Where in the SAQ 5.0 do I upload my Extended Minerals Reporting Template (EMRT)?

You can upload your completed EMRT file (in XLSX format) within the SAQ 5.0 questionnaire at question 20d.

Background

The EMRT is a standard template used for due diligence reporting specifically for cobalt and mica supply chains. If these minerals are relevant to your products (you should declare this at question 20), you can upload your EMRT within the SAQ 5.0 assessment.

Steps

To upload your EMRT template in your SAQ 5.0 response, follow these steps:

1. Sign in to your SUPPLIERASSURANCE account.
2. Find the relevant questionnaire on your Dashboard (use filters and search if needed).
3. Select the 'Respond' or 'Update' icon on the right of the questionnaire tile on your Dashboard.
5. Progress through the questionnaire to the Responsible Sourcing of Raw Materials section until you reach question 20.
6. At question 20, select 'Cobalt' (and/or Mica if applicable) if contained in your products. Select 'Next question'.
7. Answer questions 20a, 20b, and 20c.
8. Select 'Choose file' and upload the latest version of your EMRT (it must be an.xlsx file).
9. Select 'Next question' and continue completing the SAQ.
10. Submit the SAQ for validation.

Can I copy answers from a previous questionnaire to a new one?

Yes, the platform allows you to re-use answers from a previously completed questionnaire to save time when starting a similar new one.

Background

You might need to complete multiple questionnaires for different customers or scopes (locations, products). To save time and ensure consistency, especially for policy questions, you can copy answers from an existing questionnaire. You can always edit the copied answers before submitting the new questionnaire.

Steps

1. Sign in to your SUPPLIERASSURANCE account.
2. On your 'Dashboard' find the questionnaire that you need to complete (use filters and search if needed as the questionnaire might already be on your dashboard) or start a new one if you have received an invitation code.
3. If you want to respond to an existing questionnaire on your Dashboard, select the 'Respond' icon on the right side of the questionnaire tile.
4. Use the 're-use answers' option from another questionnaire link - it is on the questionnaire introduction page.
5. Choose the completed questionnaire you want to copy answers from.
6. Select 're-use'.
7. Important: Carefully review all copied answers. Edit any answers that need to be different for the specific scope of the new questionnaire.
8. Complete the rest of the questionnaire and select 'Submit' on the final page in order to submit your questionnaire response for validation.

Why did I receive an invitation email from SUPPLIERASSURANCE?

You received an invitation because one or more of your customers uses the SUPPLIERASSURANCE platform for their supply chain due diligence requirements and they want you to complete a specific questionnaire or share an existing one.

Background

Many organisations, globally, use the SUPPLIERASSURANCE platform to manage supply chain due diligence requirements, often related to sustainability, compliance or supplier vetting processes. Responding to their request for information, by completing or sharing questionnaire responses, shows your commitment and may be necessary to maintain your business relationship or meet their compliance requirements.

Steps

Review the email that you have received to understand what the request relates to. You may need to complete a questionnaire for your customer and the email should outline the scope requested. It is most likely that the request will relate to a questionnaire for one of your locations or products.

If you need to register:

1. Go to the SUPPLIERASSURANCE platform home page.
2. Select the 'Register' link.
3. Enter your user details (name, telephone number, organisation email address).
4. Create and confirm a secure password.
5. Select your organisation's headquarters country from the dropdown list.
6. Search for your organisation by name or DUNS number. Select it if found.
7. If your organisation is not found, select 'Add organisation details manually' and provide the required information.
8. Scroll down, read, and accept the terms of use.
9. Select 'Register'.
10. Check your email for an activation link and click it to finalise your account setup.

How does the platform decide which SAQ 5.0 questions are mandatory?

Mandatory questions are automatically determined based on the number of employees at the location in question and the industry sector(s) you select for your organisation when filling out the SAQ 5.0 (your answers to questions 0b and 0e).

Background

The SAQ 5.0 is an adaptive, materiality-based assessment that prioritises questions based on a supplier's size, sector, and operational impact. By selecting the correct number of employees at the location in question and your industry sector, using the standard NACE® classifications, the platform identifies the core sustainability topics considered most material for your organisation, making those questions mandatory.

Steps

Within the Profile Details section of the SAQ 5.0 questionnaire, questions 0b and 0e will influence which subsequent questions are considered mandatory or optional for you.

Question 0b refers to the number of employees at the location in question.

Question 0e refers to your primary industry category based on NACE®, which is a global classification system of products and services.

Carefully select the correct responses for these questions. Your response to these questions will determine which questions are mandatory for your completion.

Can more than one person from my organisation work on completing a single questionnaire?

Yes, multiple users that are registered on your organisation account, and that have the required user permissions (e.g. viewer and submitter) can typically contribute to completing a single questionnaire.

Background

Collaboration with colleagues can be useful to ensure that you provide the most complete response to questionnaires. Colleagues may have expertise in different areas (e.g. Human Rights, Environment, Supply Chain Management). The SUPPLIERASSURANCE platform automatically saves your progress as you move between questionnaire pages. It is recommended that one user is responsible for the final review and submission.

Steps

Ensure all colleagues who need to contribute are registered users under your organisation's account, and ensure that they have the necessary user permissions to edit the questionnaire. If needed, check with your organisation's 'User Manager'.

To invite a colleague to collaborate on a questionnaire with you:
1. Sign in to your SUPPLIERASSURANCE account.
2. Find the relevant questionnaire on your dashboard (use filters and search if needed).
3. Select the 'Respond' icon on the right of the questionnaire tile on your Dashboard.
5. Move through the questionnaire to the page or section that you want your colleague to work on.
6. Select the 'Invite user to collaborate' from the right side of the questionnaire page.
7. Enter the email address of your colleague and any instructions that might be helpful for them.
8. Click on 'Invite user' to send a platform email to them about the request for their support.
9. You should also communicate internally with your colleague so that they know to expect an email from the SUPPLIERASSURANCE platform.
10. Once your colleague has signed into the platform, they will be directed to the page or section within the questionnaire, where you invited them to help. They will also see your written instructions.
11. Ensure the questionnaire is submitted for validation in order to complete it.

The questionnaire won't let me submit it because of missing answers. What do I do?

To submit a questionnaire, all mandatory fields require an answer.

Background

If you genuinely cannot provide the information or a question is not applicable, you should answer negatively ("No") for now. This will allow you to complete and submit the questionnaire. You can always update it later.

Steps

1. Sign in to your SUPPLIERASSURANCE account.
3. Find the questionnaire on your dashboard (use filters and search if needed).
5. Select the 'Respond' icon on the right of the questionnaire tile on your Dashboard.
7. Navigate through the questions and answer all those that you can, choosing 'No' if you cannot provide a response.
9. Progress through the questionnaire.
11. Submit the questionnaire for validation.

What are the key terms related to the Deforestation SAQ?

The Deforestation SAQ uses specific terms related to land use, environmental protection, forestry, rights, traceability and commodities. Understanding these definitions is important for accurately completing the assessment.

Background

This assessment is aligned with the EU Deforestation Regulation (EUDR). The terms defined help clarify the specific information and evidence required regarding the sourcing of certain commodities (like cattle, cocoa, coffee, oil palm, rubber, soy, wood) and associated due diligence practices.

Where in the SAQ 5.0 do I upload my Conflict Minerals Reporting Template (CMRT)?

You can upload your completed CMRT file (in XLSX format) within the SAQ 5.0 questionnaire at question 20c.

Background

SAQ 5.0 includes a specific question (question 20) about the presence of 3TG minerals (Tin, Tantalum, Tungsten, Gold) in your products. The CMRT is the standard template for reporting on the origin of these minerals.

Steps

To upload your CMRT template in your SAQ 5.0 response, follow these steps:

1. Sign in to your SUPPLIERASSURANCE account.
2. Find the relevant questionnaire on your Dashboard (use filters and search if needed).
3. Select the 'Respond' or 'Update' icon on the right of the questionnaire tile on your Dashboard.
5. Progress through the questionnaire to the Responsible Sourcing of Raw Materials section until you reach question 20.
6. Declare the relevant 3TG minerals present in your products. Select 'Next question'.
7. Answer questions 20a and 20b.
8. At question 20c, select 'Yes' if you have a CMRT to upload.
9. Select 'Choose file' and upload the latest version of your CMRT (it must be an.xlsx file).
10. Select 'Next question' and continue completing the SAQ.
11. Submit the SAQ for validation.